On-Cycle Payroll (100.3)

Business Process Overview

The On-Cycle Payroll business process describes how monthly, bi-weekly, and supplemental payrolls will be processed in Florida PALM. The scope of this business process begins with importing employee pay and deductions from the Human Resource Information System (HRIS) and ends with the accurate and timely payment to employees.

The business subprocesses included are:

• 100.3.1 – Create, Load, and Manage Paysheets
• 100.3.2 – Calculate Payroll
• 100.3.3 – Update Paysheets
• 100.3.4 – Confirm Payroll
• 100.3.5 – Manage ACH Feeds
• 100.3.6 – Distribute Payroll Warrants

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• External inputs must sync with Florida PALM's required field values.
• Source system data deleted from the source system after being loaded into Florida PALM must be communicated to Florida PALM for remediation. Failure to communicate these deletions may result in incorrect net pay for employees.
• File errors generated by the interface validation process that cause rejection of the file will be corrected within the source system and resubmitted through the interface.
• BOSP will have data entry access in Florida PALM for emergency exception processing or to approve agency employee update requests. BOSP entry in Florida PALM will be evaluated to determine if the entry needs to be recorded in the source system.
• The HRIS will be responsible for providing the correct employee gross salary and general deductions. Florida PALM will be responsible for calculating the applicable employer costs (e.g., FICA, PTB/FICA savings, retirement, basic life insurance, etc.) and employee deductions (e.g., FICA, withholding taxes, deferred compensation deductions, etc.), gross to gross salary charge (gross plus employer cost), gross to net (gross minus employee deductions) and all post payroll processing.

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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