Record Non-Cash, Fringe, and Other Adjustments (100.6.5)
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Record Non-Cash, Fringe, and Other Adjustments (100.6.5)
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Business Process Overview
The “Record Non-Cash, Fringe, and Other Adjustments” business process is within the Payroll Adjustments business process grouping. The business process records non-cash, fringe, and other adjustments in the system.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- Agency Payroll Approver: Agency role responsible for reviewing and approving (or denying) transactions.
- Agency Payroll Processor: Agency role responsible for ensuring employee's pay is accurate with the ability to view, enter, and update transactions.
- BOSP Payroll Approver: BOSP role responsible for reviewing and approving (or denying) payroll transactions.
- BOSP Payroll Maintainer: BOSP role with the ability to run and monitor payroll cycle processes and update configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Enter Non-Cash Adjustment | There are two ways Non-Cash, Fringe, and Other Adjustments are initiated. The first scenario is Agency Payroll Processor enters Non-Cash Adjustment in Florida PALM. Upon saving, the system generates the approval workflow. The process continues to Step 2. |
2 | Non-Cash Adjustment Notification Sent | The system notifies the Agency Payroll Approver to approve or deny the request and continues to Step 3. |
3 | Review Non-Cash Adjustment | The Agency Payroll Approver reviews Non-Cash, fringe or other adjustments and approves or denies the transaction.
|
4 | Approval Notification Sent | The system notifies BOSP Payroll Approver when an agency initiates and approves Non-Cash Adjustment. The process continues to Step 6. |
5 | Denial Notification Sent | If the request for Non-Cash adjustment is denied the system notifies Agency Payroll Processor. |
6 | Review Non-Cash Adjustment | BOSP Payroll Approver reviews Non-Cash Adjustment Request. If the request is approved, the adjustment is processed in Payroll as described in 100.4 Off Cycle Payroll If BOSP Payroll Approver denies the request, the process continues to Step 5. |
7 | Inbound Moving Expense Reimbursement (PRI051) | The second scenario to record Non-Cash, Fringe, and Other Adjustments is for employee Non-Cash expense payments (i.e., moving expenses) made in the Accounts Payable module to suppliers. 30.3.1 Process Vouchers describes the details of processing vouchers in Accounts Payable. This process produces an AP Payments file (API031 – Outbound Voucher and Payment Extract). Continue to process Step 8. |
8 | This interface extracts moving expense reimbursements from the AP Payments file and loads into Expense Reimbursement table. These transactions will then be processed in 100.4 Off Cycle Payroll. |
Accounting Events
Accounting events originate during transaction processing in the applicable source module. The accounting events impact the source module, Commitment Control ledgers, and the General ledger (Actuals).
- Source Module accounting entries require user input (I) of the primary line (i.e., expenditure, revenues) with an automated (A) system offsetting line (i.e., payable, receivable) during transaction entry. The source model transaction must pass Edit Check, Budget Check, and Cash Check (on applicable entries) prior to posting the transaction.
- The Run Budget Check (Commitment Control) process automatically affects balances in the appropriate budget ledger (i.e., appropriation, spendable cash) if the transaction passes the budget check process.
- After the transaction is posted in the source module, an automated system process summarizes and posts the entries in the General Ledger module to the Actuals Ledger.
The table below provides the most common accounting events applicable to this business process.
Acct Event ID | Accounting Event | Commitment Control Ledger(s) Impact | Source Module Accounting Entry | General Ledger (Actuals) Entry |
|---|---|---|---|---|
N/A |
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
N/A |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
PRI051 | Inbound Moving Expense Reimbursement – Inbound interface that will extract Moving Expense Reimbursement from AP Payment file and load into Expense Reimbursement table in HCM. | Daily | Florida PALM | Florida PALM |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
| 09/10/2024 | Replaced 100.3 On-Cycle Payroll with 100.4 Off-Cycle Payroll in steps 6 & 8 |
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