Agency AR Deposit Approver
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Agency AR Deposit Approver
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Role Description and Responsibilities
The Agency AR Deposit Approver is the agency role responsible for reviewing and approving deposits. Role responsibilities include:
- Approve/Deny Direct Journal deposit workflow
- Viewing and reviewing returned items and debit memos
- Submitting the Research Reconciliation Assistance Request form
- Viewing custom ACH NOC page
- Running AR data reports
- Viewing AR Deposit and payment inquiry data
- Responsible for month end period close preparations.
- Reviews any pending transactions that have not been approved and posted.
- Reviews alerts to update errors and monitors to understand the transaction lifecycle for the next action in the system.
- Reviews exceptions and determines if the errors should be adjusted or a value needs to be added/changed.
The Agency AR Deposit Approver approves deposit transaction submitted by the Agency AR Deposit Processor and if it is an Expenditure Refund deposit it is also approved by DFS AR Audit Approver. This role also approves Inbound AR Deposit Data Spreadsheet uploads submitted by the Agency AR Deposit Processor and if it is an if Expenditure Refund deposit it is also approved by DFS AR Audit Approver.
Role Functions
The following table describes what the Agency AR Deposit Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing Direct Journal Deposits | Managing Exceptions | ARW002 | |
Managing Direct Journal Deposits | Processing Deposits through Workflow | ARW002 | |
Managing AR Deposits | Processing a Customer Overpayment | N/A | |
Managing Direct Journal Deposits | Reviewing and Reconciling Deposits | ARW002 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AR Deposit Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency AR Deposit Processor | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
N/A
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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