Budget Journal Lifecycle
- 15 Oct 2024
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Budget Journal Lifecycle
- Updated on 15 Oct 2024
- 2 Minutes to read
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Associated Business Process
20.1 Enter and Process Budget Journals
Interfaces
The table below provides the Interface IDs for each interface identified with 20.1 Enter and Process Budget Journals.
Interface Number | Interface Description | Business Process or Sub-Process |
|---|---|---|
KKI001 | Inbound Budget Journal - Inbound interface containing General Appropriations Act (GAA)/Adjusted Appropriations, Supplementals, Budget Amendments, and Certified Forward Reversions (July & February). Agencies can load budget Allotments and estimated revenue data into Florida PALM. | |
KKI012 | Inbound Budget Journal Spreadsheet Upload – Inbound interface containing budget journal entries. | 20.1.1 Enterprise Post Appropriations |
KKI002 | Inbound Appropriation Budget Ledger Reconciliation – Inbound interface containing the EOG/OPB published Appropriation Budget Ledger Reconciliation. | |
KKI009 | Outbound Budget Extract – Outbound budget extract of Budget Journals from Florida PALM to agencies. | 20.1.1 Enterprise Post Appropriations |
Conversions
No agency conversions planned.
Reports
Key Reports are displayed as icons on the Business Process Flow Diagrams. The table below provides the reports related to Budget Journals during a particular process step or used to support the completion of a process step.
Report RICEFW ID | Report Description | Business Process or Sub-Process |
|---|---|---|
KKR019 | Budget Detail Activity Report – Provides budget journal detail based on user defined criteria. The report will be provided by business unit, ledger and ChartField combination at a specified time period. | 20.1.1 Enterprise Post Appropriations 20.1.2 Manage Agency Allotments |
KKR058 | Budget and Cash Checking Exceptions/Warnings Report – Lists transactions, budget and cash check exceptions, and warnings along with transaction amounts, to include the type of exception and where an override was applied. | 20.1.1 Enterprise Post Appropriations 20.1.2 Manage Agency Allotments |
KKR008 | Schedule of Allotment Balances Report –Reflects allotments, encumbrances, expenditures, and remaining balances for designated time periods grouped by designated ChartFields and ChartField combinations. | |
KKR022 | Appropriations Budget Ledger Balances Reconciliation Report - Provides detail budget ledger balances for Florida PALM and LAS/PBS by Budget Entity, Fund, Program, and Category for each state agency. |
Data Structure
Florida PALM permits creating budget journals through three different methods depending on need:
- Online journal entry in Florida PALM.
- Spreadsheet upload tool in Florida PALM.
- Journal import from external system via interface programs.
With the online journal entry, the data structure consists of a KK Budget Header and at least one KK Budget Line record. In contrast, the spreadsheet upload tool and journal import options use a Flat File Budget Journal Import method. This process performs the necessary validations, creates the budget journals, and loads the information into the required Budget Journal Header and Budget Journal Line records. In the example below, the Budget Journal has one KK Budget Header and two KK Budget lines associated with it.
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