Payment Lifecycle
- 12 Sep 2024
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Payment Lifecycle
- Updated on 12 Sep 2024
- 3 Minutes to read
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Associated Business Processes
Interfaces
The table below provides the Interface IDs for each interface identified with Payments.
| Interface Number | Interface Description | Business Process or Sub-Process |
|---|---|---|
| CMI006 | Inbound ACH/EFT Acknowledgement – Inbound interface file acknowledging the bank received and processed the outbound ACH/EFT file. | 30.5.2 – Manage ACH/EFT Notifications |
| CMI001 | Inbound ACH/EFT Return Payment – Inbound interface containing detailed information for ACH/EFT payments returned by the bank. | 30.5.2 – Manage ACH/EFT Notifications |
| API006 | Inbound Payment Cancellation – Inbound interface containing payments for cancellation | 30.5.4 – Cancel and Reissue Payments |
| API002 | Inbound Voucher Load – Inbound interface containing invoice data from external systems to load regular, single payment, and adjustment vouchers | 30.5.1 – Record Manual Payments |
| API041 | Inbound Voucher Spreadsheet Upload – Inbound interface to load voucher information via spreadsheet (Excel) upload | 30.5.1 – Record Manual Payments |
| CMI016 | Outbound AP Retiree ACH File - Outbound interface containing detailed AP retiree ACH payment information sent to the bank in the PPD format. | 30.4.1 – Process Pay Cycle |
| CMI002 | Outbound ACH/EFT CTX – Outbound interface containing detailed ACH/EFT information sent to the bank in the CTX format. | 30.4.1 – Process Pay Cycle |
| API005 | Outbound Positive Pay File – Outbound interface containing detailed warrant information to the bank to facilitate warrant clearance. | 30.4.2 – Process Warrant Payments |
| API023 | Outbound Stale Payments File to Unclaimed Property – Outbound interface containing expired payments to be turned over to Unclaimed Property. | 30.5.3 – Manage Stale Payments |
| API031 | Outbound Voucher and Payment Extract – Outbound interface containing voucher accounting and payment information to source systems, transparency sites and Vendor Payment History. | 30.4.1 – Process Pay Cycle 30.5.1 – Record Manual Payments 30.5.4 – Cancel and Reissue Payments |
| API007 | Outbound Warrant Print Extract – Outbound interface containing print ready warrants for printing warrants via the external printer application system. | 30.4.2 – Process Warrant Payments |
Conversions
No conversions are planned.
Reports
Key Reports are displayed as icons on the Business Process Flow Diagrams. The table below provides the reports related to Payments during a particular process step or used to support the completion of a process step.
| Report RICEFW ID | Report Description | Business Process or Sub-Process |
|---|---|---|
| KKR058 | Budget and Cash Checking Exceptions Report – A listing of budget and cash check exceptions along with balances, vouchers with errors and budget exceptions, and vouchers where an override was applied. | 30.4.1 – Process Pay Cycle 30.5.1 – Record Manual Payments |
| APR053 | Encumbered Disbursements Report – A listing of payments made that are associated with an encumbrance. | 30.4.1 – Process Pay Cycle |
| APR140 | Funds Transferred to Unclaimed Property and Funds Exempt from Transfer to Unclaimed Property Report - Lists payment information for funds transferred to the Unclaimed Property Trust Fund or those that are exempt from Transfer to Unclaimed Property, pursuant to Sections 17.26 and 717.117, Florida Statutes, and payment information for funds returned to the original source. | 30.5.3 – Manage Stale Payments |
| APR018 | Outstanding Warrants Report – Warrants that are outstanding, expired, or about to expire by specified date range to include warrant type, chart of account ChartFields, payment transaction data and business unit. | 30.5.3 – Manage Stale Payments |
| APR050 | Payment Cancellation Report – Lists all cancelled payments and the number of days outstanding at the point of cancellation. | 30.5.4 – Cancel and Reissue Payments |
| APR032 | Payment Detail Report – A report that lists warrant and electronic payment detail and status for payments. | 30.4.1 – Process Pay Cycle 30.5.4 – Cancel and Reissue Payments |
| APR034 | Payment Discounts and Discounts Lost Report – A listing of discounts received for payments made in compliance with supplier payment terms and payments made that were not in accordance with supplier payment terms. | 30.4.1 – Process Pay Cycle |
| APR021 | Payment Register Report – A listing of electronic, warrant or manual (recorded) payments made as part of the Pay Cycle | 30.4.1 – Process Pay Cycle |
| APR027 | Payment Summary – A report used to compute the number and dollar amount of payments made by warrant and/or ACH run by day, per month, or other user-defined time-period. | 30.4.1 – Process Pay Cycle |
| APR098 | Post Audit Sampling Report – A listing of payments subject to post audit sampling | 30.4.1 – Process Pay Cycle |
| APR001 | Prompt Payment Compliance Report – A report that measure the time elapsed between the receipt of invoice, receipt of goods and services, approval of goods and services and payment date, by Business Unit. | 30.4.1 – Process Pay Cycle |
| APR007 | Scheduled Payments Report – A listing of vouchers scheduled for payment. | 30.4.1 – Process Pay Cycle |
| APR006 | Supplier Payments Report – Summarizes payments by supplier and other key data elements. | 30.4.1 – Process Pay Cycle |
| APR052 | Unencumbered Disbursements Report – A listing of payments made that are not associated with an encumbrance. | 30.4.1 – Process Pay Cycle |
| APR033 | Warrant Printing Report – A listing of warrants printed for distribution. | 30.4.2 – Process Warrant Payments |
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