Business Processes
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Business Processes

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Article summary

The Business Process Models document the standardized, end-state business processes that will be implemented in Florida PALM. They are associated with the business process groupings and include a process flow and narrative. Below is the full list of Business Process Models and the associated segment. After each segment completes, the Project will share final design plans (includes business process models) with all agencies. Check out this helpful video which provides an overview for how to read a Business Process Model. Use the Process Model Key to better help you read the models.

Account Management and Financial Reporting (AMFR)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
10.1 Set Up and Maintain Chart of Accounts
10.1.1 Agency Add or Modify ChartField ValuesGLX


10.1.2 Enterprise Add or Modify Statewide ChartField ValuesGLX


10.1.3 Enterprise Add or Modify Fund ValuesGLX


10.1.4 Enterprise Add or Modify Budgetary ChartField ValuesGLX


10.1.5 Enterprise Set Up and Maintain Trees and/or Combination EditsGLX


10.1.6 Agency Set Up and Maintain SpeedKeysGLX


10.2 Enter and Process Journals
10.2.1 Source Module Journal EntryGL
X

10.2.2 Edit CheckGL
X

10.2.3 Agency Create and Approve JournalsGL
X

10.2.4 Enterprise Create and Approve JournalsGL
X

10.3 Analyze and Reconcile Accounts
10.3.1 Perform Month End CloseGL

X
10.4 Close General Ledger and Consolidate ResultsGL


X

Budget Management and Cash Control (BMCC)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
20.1 Enter and Process Budget Journals
20.1.1 Enterprise Post AppropriationsKKX


20.1.2 Manage Agency AllotmentsKKX


20.1.3 Enterprise Budget Ledger ReconciliationKKX


20.1.4 Agency Estimated RevenueKKX


20.2 Budget Execution and Management
20.2.1 Manage Budget CheckingKK

X
20.2.2 Manage Cash CheckingKK


X
20.2.3 Invested Balance CheckingKK

X
20.3 Perform Budget Close
20.3.1 Carry ForwardKK


X
20.3.2 Certified ForwardKK


X
20.3.3 Continuing AppropriationsKK


X

Disbursements Management (DM)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
30.1 Set Up and Maintain Suppliers
30.1.1 Add and Update Suppliers OnlineAP

X
30.1.2 Import SuppliersAP

X
30.1.5 Manage Supplier BanksAP

X
30.2 Establish and Maintain Encumbrances
30.2.1 Create and Maintain EncumbrancesPO
X

30.2.2 Monitor EncumbrancesPO
X

30.2.3 Establish Enterprise EncumbrancesPO
X

30.3 Enter and Process Vouchers
30.3.1 Process VouchersAPX


30.3.2 Voucher MatchingAPX


30.3.3 Review and Approve VouchersAPX


30.3.5 Enterprise Process VouchersAPX


30.3.6 Prompt Payment Interest CalculationAPX


30.3.7 Process Carry Forward VouchersAP


X
30.4 Process Payments
30.4.1 Process Pay CycleAP
X

30.4.2 Process Warrant PaymentsAP
X

30.5 Manage Payments
30.5.1 Record Manual PaymentsAP
X

30.5.2 Manage ACH/EFT NotificationsAP


X
30.5.3 Manage Stale PaymentsAP
X

30.5.4 Cancel and Reissue PaymentsAP
X

30.6 Manage Tax ReportingAP


X
30.7 Manage Accounts Payable TransactionsAP


X

Asset Accounting and Management (AAM)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
40.1 Acquire and Set Up Assets
40.1.1 Import Asset AddAM
X

40.1.2 Online Asset AddAM
X

40.1.3 Work in ProgressAM


X
40.1.4 LeasesAM


X
40.2 Deploy and Maintain Assets
40.2.1 Deploy and Maintain AssetsAM

X
40.2.2 InterUnit Asset TransferAM

X
40.2.3 IntraUnit Asset TransferAM

X
40.2.4 Asset DisposalAM

X
40.2.5 Physical InventoryAM

X
40.2.6 Asset Mass TransferAM

X
40.3 Set Up and Maintain Asset ControlsAM
X

40.4 Asset Management Pre-Period CloseAM


X

Revenue Accounting (RA)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
50.1 Set Up and Maintain CustomerAR

X

Accounts Receivables (AR)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
60.1 Enter and Maintain Receivables
60.1.1 Record ARAR

X
60.1.2 Refund ARAR

X
60.1.3 Write-Off ARAR

X
60.1.4 AR Period CloseAR

X
60.2 Deposit and Apply Receipts
60.2.1 Direct Journal DepositsAR
X

60.2.2 AR DepositsAR

X
60.2.3 Returned ItemsAR
X

60.2.4 Manage Electronic Receipts DataAR
X

Banking

Business ProcessAssociated Process ModuleCMS WaveSegment IV
70.1 Manage Banking Relationships CMS Wave – Narrative | FlowsTMX
70.2 Manage and Reconcile Bank Statements CMS Wave – Narrative | FlowsTM
X - Financials Wave Updates
70.4 Process Bank Cash Transfers CMS Wave – Narrative | FlowsTMX
70.5 Reconcile Book to Bank Balances CMS Wave – Narrative | FlowsTMX
70.6 Create and Maintain Deals CMS Wave – Narrative | FlowsTMX
70.7 Manage Investment Pools CMS Wave – Narrative | FlowsTMX

Projects Management (PM)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
90.1 Create and Maintain Projects
90.1.1 Add or Modify ProjectPC


X
90.1.2 Add or Modify PC ActivityPC


X
90.1.3 Define Project BudgetPC


X
90.1.4 Add or Modify PC ChartfieldsPC


X
90.1.5 Monitor and Closeout ProjectPC


X
90.1.6 FCO Certified Forward RequestPC


X
90.1.7 Manager Transaction Review for Pcard ProcessPC


X
90.1.8 Maintain ProjectsPC


X

Grants Management (GM)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
90.2 Create and Maintain Grants
90.2.1 Add or Modify GrantCustom Grant Page
X

90.2.2 Add or Modify ALN/CSFACustom Grant Page
X

90.2.3 Monitor and Closeout GrantCustom Grant Page
X

90.2.4 Monitor CMIACustom Grant Page

X

Contracts Management (CM)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
90.3 Create and Maintain Contracts
90.3.1 Add or Modify ContractCustom Contract Page
X

90.3.2 Monitor and Closeout ContractCustom Contract Page
X

Payroll (PR)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
100.1 Set Up and Maintain PositionsPAY


X
100.2 Set Up and Maintain Employees
100.2.1 Personal DataPAY


X
100.2.2 Payroll DataPAY


X
100.2.3 Retirement DataPAY


X
100.2.4 Deferred CompensationPAY


X
100.2.5 GarnishmentsPAY


X
100.3 On-Cycle Payroll
100.3.1 Create, Load, and Manage PaysheetsPAY


X
100.3.2 Calculate PayrollPAY


X
100.3.3 Update PaysheetsPAY


X
100.3.4 Confirm PayrollPAY


X
100.3.5 Manage ACH FeedsPAY


X
100.3.6 Distribute Payroll WarrantsPAY


X
100.4 Off-Cycle Payroll
100.4.1 Off-Cycle ProcessingPAY


X
100.4.2 Beneficiary PaymentsPAY


X
100.4.3 Online CheckPAY


X
100.5 Miscellaneous Processing
100.5.1 Validate SSA InformationPAY


X
100.5.2 Manage Stale Payroll WarrantsPAY


X
100.5.3 Run Outbound Miscellaneous InterfacesPAY


X
100.6 Payroll Adjustments
100.6.1 Record Overpayments and RecoveryPAY


X
100.6.2 Manage ACH Returns and Reissued WarrantsPAY


X
100.6.3 Reverse Unreconciled WarrantsPAY


X
100.6.4 Adjust Retirement Earnings and ContributionsPAY


X
100.6.5 Record Non-Cash, Fringe, and Other AdjustmentsPAY


X
100.7 Payroll Accounting Distributions
100.7.1 Set Up Position DistributionsPAY


X
100.7.2 Generate Payroll Accounting DistributionsPAY


X
100.7.3 Process RedistributionsPAY


X
100.8 End of Period Processing
100.8.1 Process Daily Payroll Tax DataPAY


X
100.8.2 Reconcile Monthly Payroll TaxesPAY


X
100.8.3 Prepare Quarterly Payroll TaxesPAY


X
100.8.4 Produce Employee W-2 FormsPAY


X
100.8.5 Produce Employee W-2c FormsPAY


X
100.8.6 Maintain Fiscal Year End UpdatesPAY


X
100.8.7 Process Year End Off-CyclesPAY


X
100.8.8 Reset Employee W-4 Exempt StatusPAY


X

Inter/IntraUnit (IU)

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
110.1 Establish and Maintain Inter/IntraUnit Encumbrances
110.1.1 Create and Maintain Inter/IntraUnit EncumbrancesIU


X
110.1.2 Monitor Inter/IntraUnit EncumbrancesIU


X
110.2 Establish and Maintain Inter/IntraUnit Accruals 
110.2.1 Create and Maintain Inter/IntraUnit AccrualsIU


X
110.2.2 Monitor Inter/IntraUnit AccrualsIU


X
110.3 Inter/IntraUnit Transaction Processing
110.3.1 Agency Record Inter/IntraUnit TransactionsIU


X
110.3.2 Enterprise Record Inter/IntraUnit TransactionsIU


X
110.3.3 Process GR Service ChargeIU


X
110.3.4 Manage Trust Fund LoansIU


X
110.3.5 Inter/IntraUnit ReclassificationsIU


X
110.4 Inter/IntraUnit Period Close and Year-End Processing 
110.4.1 Inter/IntraUnit Period CloseIU


X
110.4.2 Inter/IntraUnit Carry Forward ProcessIU


X

System Access Controls

Business ProcessAssociated Process ModuleSegment ISegment IISegment IIISegment IV
120.1 Interface Error Handling Process
120.1.1 Interface File Error HandlingN/A
X

120.1.2 Spreadsheet Upload Error HandlingN/A
X

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