Business Processes
  • 23 Jul 2024
  • 12 Minutes to read
  • Dark
    Light
  • PDF

Business Processes

  • Dark
    Light
  • PDF

Article summary

The Business Process Models document the standardized, end-state business processes that will be implemented in Florida PALM. They are associated with the business process groupings and include a process flow and narrative. Below is the full list of Business Process Models and the associated segment. After each segment completes, the Project will share final design plans (includes business process models) with all agencies. Check out this helpful video which provides an overview for how to read a Business Process Model. Use the Process Model Key to better help you read the models.

Account Management and Financial Reporting (AMFR)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
10.1 Set Up and Maintain Chart of Accounts
10.1.1 Agency Add or Modify ChartField Values
GL
X   
10.1.2 Enterprise Add or Modify Statewide ChartField Values
GL
X   
10.1.3 Enterprise Add or Modify Fund Values
GL
X   
10.1.4 Enterprise Add or Modify Budgetary ChartField Values
GL
X   
10.1.5 Enterprise Set Up and Maintain Trees and/or Combination Edits
GL
X   
10.1.6 Agency Set Up and Maintain SpeedKeys
GL
X   
10.2 Enter and Process Journals
10.2.1 Source Module Journal Entry
GL
 X  
10.2.2 Edit Check
GL
 X  
10.2.3 Agency Create and Approve Journals
GL
 X  
10.2.4 Enterprise Create and Approve Journals
GL
 X  
10.3 Analyze and Reconcile Accounts
10.3.1 Perform Month End Close
GL
  X 
10.4 Close General Ledger and Consolidate Results
GL
   X

Budget Management and Cash Control (BM)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
20.1 Enter and Process Budget Journals
20.1.1 Enterprise Post Appropriations
KK
X   
20.1.2 Manage Agency Allotments
KK
X   
20.1.3 Enterprise Budget Ledger Reconciliation
KK
X   
20.1.4 Agency Estimated Revenue
KK
X   
20.2 Budget Execution and Management
20.2.1 Manage Budget Checking
KK
   X
20.2.2 Manage Cash Checking
KK
   X
20.2.3 Invested Balance Checking
KK
   X
20.3 Perform Budget Close
20.3.1 Carry Forward
KK
   X
20.3.2 Certified Forward
KK
   X
20.3.3 Continuing Appropriations
KK
   X

Disbursements Management (DM)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
30.1 Set Up and Maintain Suppliers
30.1.1 Add and Update Suppliers Online
AP
  X 
30.1.2 Import Suppliers
AP
  X 
30.1.5 Manage Supplier Banks
AP
  X 
30.2 Establish and Maintain Encumbrances
30.2.1 Create and Maintain Encumbrances
PO
 X  
30.2.2 Monitor Encumbrances
PO
 X  
30.2.3 Establish Enterprise Encumbrances
PO

X

30.3 Enter and Process Vouchers
30.3.1 Process Vouchers
AP
X   
30.3.2 Voucher Matching
AP
X   
30.3.3 Review and Approve Vouchers
AP
X   
30.3.5 Enterprise Process Vouchers
AP
X 
 
30.3.6 Prompt Payment Interest Calculation
AP
X   
30.3.7 Process Carry Forward Vouchers
AP
   X
30.4 Process Payments
30.4.1 Process Pay Cycle
AP
 X  
30.4.2 Process Warrant Payments
AP
 X  
30.5 Manage Payments
30.5.1 Record Manual Payments
AP
 X  
30.5.2 Manage ACH/EFT Notifications
AP
 
 X
30.5.3 Manage Stale Payments
AP
 X  
30.5.4 Cancel and Reissue Payments
AP
 X  
30.6 Manage Tax Reporting
AP
   X
30.7 Manage Accounts Payable Transactions   X

Asset Accounting and Management (AAM)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
40.1 Acquire and Set Up Assets
40.1.1 Import Asset AddAM
 X  
40.1.2 Online Asset AddAM
 X  
40.1.3 Work in ProgressAM



X
40.1.4 LeasesAM



X
40.2 Deploy and Maintain Assets
40.2.1 Deploy and Maintain AssetsAM


X
40.2.2 InterUnit Asset TransferAM
  X 
40.2.3 IntraUnit Asset TransferAM
  X 
40.2.4 Asset DisposalAM
  X 
40.2.5 Physical InventoryAM
  X 
40.2.6 Asset Mass Transfer
AM
  X 
40.3 Set Up and Maintain Asset Controls
 X  
40.4 Asset Management Pre-Period Close
   X

Revenue Accounting (RA)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
50.1 Set Up and Maintain Customer
  X 

Accounts Receivables (AR)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
60.1 Enter and Maintain Receivables
60.1.1 Record AR
  X 
60.1.2 Refund AR
  X 
60.1.3 Write-Off AR
  X 
60.1.4 AR Period Close
  X 
60.2 Deposit and Apply Receipts
60.2.1 Direct Journal Deposits
 X  
60.2.2 AR Deposits
  X 
60.2.3 Returned Items
 X  
60.2.4 Manage Electronic Receipts Data
 X  

Banking

Business Process
Associated Process Module
CMS Wave Segment IV
70.1 Manage Banking Relationships
CMS Wave – Narrative Flows 

X
70.2 Manage and Reconcile Bank Statements
CMS Wave â€“ Narrative Flows

X - Financials Wave Updates
70.4 Process Bank Cash Transfers
CMS Wave – Narrative Flows
  X

70.5 Reconcile Book to Bank Balances
CMS Wave – Narrative Flows
 X

70.6 Create and Maintain Deals
CMS Wave – Narrative Flows
X

70.7 Manage Investment Pools
CMS Wave – Narrative Flows
X

Projects Management (PM)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
90.1 Create and Maintain Projects
90.1.1 Add or Modify Project
   X
90.1.2 Add or Modify PC Activity
   X
90.1.3 Define Project Budget
   X
90.1.4 Add or Modify PC Chartfields
   X
90.1.5 Monitor and Closeout Project
   X
90.1.6 FCO Certified Forward Request
   X
90.1.7 Manager Transaction Review for Pcard Process



X
90.1.8 Maintain Projects



X

Grants Management (GM)

Business Process
Associated Process Module
Segment 
I
Segment II
Segment III
Segment IV
90.2 Create and Maintain Grants
90.2.1 Add or Modify Grant

X

90.2.2 Add or Modify ALN/CSFA

X

90.2.3 Monitor and Closeout Grant

X

90.2.4 Monitor CMIA


X

Contracts Management (CM)

Business Process

Associated Process Module
Segment 
I
Segment II
Segment III
Segment IV
90.3 Create and Maintain Contracts
90.3.1 Add or Modify Contract
X

90.3.2 Monitor and Closeout Contract
X

Payroll (PR)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
100.1 Set Up and Maintain Positions
   X
100.2 Set Up and Maintain Employees
100.2.1 Personal Data
   X
100.2.2 Payroll Data



X
100.2.3 Retirement Data
   X
100.2.4 Deferred Compensation
   X
100.2.5 Garnishments
   X
100.3 On-Cycle Payroll
100.3.1 Create, Load, and Manage Paysheets
   X
100.3.2 Calculate Payroll
   X
100.3.3 Update Paysheets
   X
100.3.4 Confirm Payroll
   X
100.3.5 Manage ACH Feeds
   X
100.3.6 Distribute Payroll Warrants
   X
100.4 Off-Cycle Payroll
100.4.1 Off-Cycle Processing
   X
100.4.2 Beneficiary Payments
   X
100.4.3 Online Check
   X
100.5 Miscellaneous Processing
100.5.1 Validate SSA Information   X
100.5.2 Manage Stale Payroll Warrants   X
100.5.3 Run Outbound Miscellaneous Interfaces   X
100.6 Payroll Adjustments
100.6.1 Record Overpayments and Recovery   X
100.6.2 Manage ACH Returns and Reissued Warrants   X
100.6.3 Reverse Unreconciled Warrants   X
100.6.4 Adjust Retirement Earnings and Contributions   X
100.6.5 Record Non-Cash, Fringe, and Other Adjustments   X
100.7 Payroll Accounting Distributions
100.7.1 Set Up Position Distributions   X
100.7.2 Generate Payroll Accounting Distributions   X
100.7.3 Process Redistributions   X
100.8 End of Period Processing
100.8.1 Process Daily Payroll Tax Data   X
100.8.2 Reconcile Monthly Payroll Taxes   X
100.8.3 Prepare Quarterly Payroll Taxes   X
100.8.4 Produce Employee W-2 Forms   X
100.8.5 Produce Employee W-2c Forms   X
100.8.6 Maintain Fiscal Year End Updates   X
100.8.7 Process Year End Off-Cycles   X
100.8.8 Reset Employee W-4 Exempt Status   X

Inter/IntraUnit (IU)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
110.1 Establish and Maintain Inter/IntraUnit Encumbrances
110.1.1 Create and Maintain Inter/IntraUnit Encumbrances


X
110.1.2 Monitor Inter/IntraUnit Encumbrances


X
110.2 Establish and Maintain Inter/IntraUnit Accruals
110.2.1 Create and Maintain Inter/IntraUnit Accruals


X
110.2.2 Monitor Inter/IntraUnit Accruals


X
110.3 Inter/IntraUnit Transaction Processing
110.3.1 Agency Record Inter/IntraUnit Transactions


X
110.3.2 Enterprise Record Inter/IntraUnit Transactions


X
110.3.3 Process GR Service Charge



X
110.3.4 Manage Trust Fund Loans



X
110.3.5 Inter/IntraUnit Reclassifications



X
110.4 Inter/IntraUnit Period Close and Year-End Processing
110.4.1 Inter/IntraUnit Period Close



X
110.4.2 Inter/IntraUnit Carry Forward Process


X

 System Access Controls

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
120.1 Interface Error Handling Process
120.1.1 Interface File Error Handling
N/A

X

120.1.2 Spreadsheet Upload Error Handling
N/A

X

Attachments

Was this article helpful?

Changing your password will log you out immediately. Use the new password to log back in.
First name must have atleast 2 characters. Numbers and special characters are not allowed.
Last name must have atleast 1 characters. Numbers and special characters are not allowed.
Enter a valid email
Enter a valid password
Your profile has been successfully updated.