Business Processes
  • 14 Jun 2024
  • 22 Minutes to read
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Business Processes

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Article summary

The Business Process Models document the standardized, end-state business processes that will be implemented in Florida PALM. They are associated with the business process groupings and include a process flow and narrative. Below is the full list of Business Process Models and the associated segment. After each segment completes, the Project will share final design plans (includes business process models) with all agencies. Check out this helpful video which provides an overview for how to read a Business Process Model. Use the Process Model Key to better help you read the models.

Account Management and Financial Reporting (AMFR)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
10.1 Set Up and Maintain Chart of Accounts
10.1.1 Agency Add or Modify ChartField Values
GL
X   
10.1.2 Enterprise Add or Modify Statewide ChartField Values
GL
X   
10.1.3 Enterprise Add or Modify Fund Values
GL
X   
10.1.4 Enterprise Add or Modify Budgetary ChartField Values
GL
X   
10.1.5 Enterprise Set Up and Maintain Trees and/or Combination Edits
GL
X   
10.1.6 Agency Set Up and Maintain SpeedKeys
GL
X   
10.2 Enter and Process Journals
10.2.1 Source Module Journal Entry
GL
 X  
10.2.2 Edit Check
GL
 X  
10.2.3 Agency Create and Approve Journals
GL
 X  
10.2.4 Enterprise Create and Approve Journals
GL
 X  
10.3 Analyze and Reconcile Accounts
10.3.1 Perform Month End Close
GL
  X 
10.4 Close General Ledger and Consolidate Results
GL
   X

Budget Management and Cash Control (BM)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
20.1 Enter and Process Budget Journals
20.1.1 Enterprise Post Appropriations
KK
X   
20.1.2 Manage Agency Allotments
KK
X   
20.1.3 Enterprise Budget Ledger Reconciliation
KK
X   
20.1.4 Agency Estimated Revenue
KK
X   
20.2 Budget Execution and Management
20.2.1 Manage Budget Checking
KK
   X
20.2.2 Manage Cash Checking
KK
   X
20.2.3 Invested Balance Checking
KK
   X
20.3 Perform Budget Close
20.3.1 Carry Forward
KK
   X
20.3.2 Certified Forward
KK
   X
20.3.3 Continuing Appropriations
KK
   X

Disbursements Management (DM)

Business Process
Associated Process Module
Segment 
I
Segment IISegment IIISegment IV
30.1 Set Up and Maintain Suppliers
30.1.1 Add and Update Suppliers Online
AP
  X 
30.1.2 Import Suppliers
AP
  X 
30.1.5 Manage Supplier Banks
AP
  X 
30.2 Establish and Maintain Encumbrances
30.2.1 Create and Maintain Encumbrances
PO
 X  
30.2.2 Monitor Encumbrances
PO
 X  
30.2.3 Establish Enterprise Encumbrances
PO

X

30.3 Enter and Process Vouchers
30.3.1 Process Vouchers
AP
X   
30.3.2 Voucher Matching
AP
X   
30.3.3 Review and Approve Vouchers
AP
X   
30.3.5 Enterprise Process Vouchers
AP
 X 
 
30.3.6 Prompt Payment Interest Calculation
AP
X   
30.3.7 Process Carry Forward Vouchers
AP
   X
30.4 Process Payments
30.4.1 Process Pay Cycle
AP
 X  
30.4.2 Process Warrant Payments
AP
 X  
30.5 Manage Payments
30.5.1 Record Manual Payments
AP
 X  
30.5.2 Manage ACH/EFT Notifications
AP
 
 X  
30.5.3 Manage Stale Payments
AP
 X  
30.5.4 Cancel and Reissue Payments
AP
 X  
30.6 Manage Tax Reporting
30.6.1 Process 1099 Reporting
AP
   X
30.6.2 Process Backup Withholding
AP
   X
30.7 Manage Accounts Payable Transactions
AP
   X

Asset Accounting and Management (AAM)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
40.1 Acquire and Set Up Assets
40.1.1 Import Asset Add
AM
 X  
40.1.2 Online Asset Add
AM
 X  
40.2 Deploy and Maintain Assets
40.2.1 Deploy and Maintain Assets
AM


X
40.2.2 InterUnit Asset Transfer
AM
  X 
40.2.3 IntraUnit Asset Transfer
AM
  X 
40.2.4 Asset Disposal
AM
  X 
40.2.5 Physical Inventory
AM
  X 
40.2.6 Asset Mass Transfer
AM


X
40.3 Set Up and Maintain Asset Controls
AM
 X  
40.4 Asset Management Pre-Period Close
AM
   X

Revenue Accounting (RA)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
50.1 Set Up and Maintain Customer
AR
  X 

Accounts Receivables (AR)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
60.1 Enter and Maintain Receivables
60.1.1 Record AR
AR
  X 
60.1.2 Refund AR
AR
  X 
60.1.3 Write-Off AR
AR
  X 
60.1.4 AR Period Close
AR
  X 
60.2 Deposit and Apply Receipts
60.2.1 Direct Journal Deposits
AR
 X  
60.2.2 AR Deposits
AR
  X 
60.2.3 Returned Items
AR
 X  
60.2.4 Manage Electronic Receipts Data
AR
 X  

Banking

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
70.1 Manage Banking Relationships
70.1.1 Maintain Bank Accounts
TM
   X
70.2 Manage and Reconcile Bank Statements
TM
   X
70.4 Process Bank Cash Transfers
TM
   X
70.5 Reconcile Book to Bank Balances
TM
   X

Projects Management (PM)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
90.1 Create and Maintain Projects
90.1.1 Add or Modify Project
PC
   X
90.1.2 Add or Modify Activity
PC
   X
90.1.3 Define Project Budget
PC
   X
90.1.4 Add or Modify Project - Related Chartfield Values
PC
   X
90.1.5 Monitor and Closeout Project
PC
   X
90.1.6 FCO Certified Forward Request
PC
   X
90.1.7 PCard Transactions
PC



X
90.1.8 Maintain Project
PC



X

Grants Management (GM)

Business Process
Associated Process Module
Segment 
I
Segment II
Segment III
Segment IV
90.2 Create and Maintain Grants
90.2.1 Add or Modify Grant
Custom Grant Page

X

90.2.2 Add or Modify ALN/CSFA
Custom Grant Page

X

90.2.3 Monitor and Closeout Grant
Custom Grant Page

X

90.2.4 Monitor CMIA
Custom Grant Page


X

Contracts Management

Business Process

Associated Process Module
Segment 
I
Segment II
Segment III
Segment IV
90.3 Create and Maintain Contracts
90.3.1 Add or Modify ContractCustom Contract Page
X

90.3.2 Monitor and Closeout ContractCustom Contract Page
X

Payroll (PR)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
100.1 Set Up and Maintain Positions
PAY
   X
100.2 Set Up and Maintain Employees
100.2.1 Personal Data
PAY
   X
100.2.2 Payroll DataPAY  X
100.2.3 Retirement Data
PAY
   X
100.2.4 Deferred Compensation
PAY
   X
100.2.5 Garnishments
PAY
   X
100.3 On-Cycle Payroll
100.3.1 Create, Load, and Manage Paysheets
PAY
   X
100.3.2 Calculate Payroll
PAY
   X
100.3.3 Update Paysheets
PAY
   X
100.3.4 Confirm Payroll
PAY
   X
100.3.5 Manage ACH Feeds
PAY
   X
100.3.6 Distribute Payroll Warrants
PAY
   X
100.4 Off-Cycle Payroll
100.4.1 Off-Cycle Processing
PAY
   X
100.4.2 Beneficiary Payments
PAY
   X
100.4.3 Online Check
PAY
   X
100.5 Miscellaneous Processing
100.5.1 Validate SSA InformationPAY   X
100.5.2 Manage Stale Payroll WarrantsPAY   X
100.5.3 Run Outbound Miscellaneous InterfacesPAY   X
100.6 Payroll Adjustments
100.6.1 Record Overpayments and RecoveryPAY   X
100.6.2 Manage ACH Returns and Reissued WarrantsPAY   X
100.6.3 Reverse Unreconciled WarrantsPAY   X
100.6.4 Adjust Retirement Earnings and ContributionsPAY   X
100.6.5 Record Non-Cash, Fringe, and Other AdjustmentsPAY   X
100.7 Payroll Accounting Distributions
100.7.1 Set Up Position DistributionsPAY   X
100.7.2 Generate Payroll Accounting DistributionsPAY   X
100.7.3 Process RedistributionsIU
   X
100.8 End of Period Processing
100.8.1 Process Daily Payroll Tax DataPAY   X
100.8.2 Reconcile Monthly Payroll TaxesPAY   X
100.8.3 Prepare Quarterly Payroll TaxesPAY   X
100.8.4 Produce Employee W-2 FormsPAY   X
100.8.5 Produce Employee W-2c FormsPAY   X
100.8.6 Maintain Fiscal Year End UpdatesPAY   X
100.8.7 Process Year End Off-CyclesPAY   X
100.8.8 Reset Employee W-4 Exempt StatusPAY   X

Inter/IntraUnit Transactions (IU)

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
100.1 Establish and Maintain Inter/IntraUnit Encumbrances
110.1.1 Create and Maintain Inter/IntraUnit Encumbrances
IU



X
110.1.2 Monitor Inter/IntraUnit Encumbrances
IU



X
110.2 Establish and Maintain Inter/IntraUnit Accruals
110.2.1 Create and Maintain Inter/IntraUnit Accruals
IU



X
110.2.2 Monitor Inter/IntraUnit Accruals
IU



X
110.3 Inter/IntraUnit Transaction Processing
110.3.1 Agency Record Inter/IntraUnit Transactions
IU



X
110.3.2 Enterprise Record Inter/IntraUnit Transactions
IU



X
110.3.3 Process GR Service Charge
IU



X
110.3.4 Manage Trust Fund Loans
IU



X
110.3.5 Inter-IntraUnit Reclassifications
IU



X
110.4 Inter/IntraUnit Period Close and Year-End Processing
110.4.1 Inter/IntraUnit Period Close
IU



X
110.4.2 Inter/IntraUnit Carry Forward Process
IU



X
110.4.3 Inter/IntraUnit Certified Forward Process
IU



X

 System Access Controls

Business Process
Associated Process Module
Segment ISegment IISegment IIISegment IV
120.1 Interface Error Handling Process
120.1.1 Interface File Error Handling
N/A

X

120.1.2 Spreadsheet Upload Error Handling
N/A

X


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