Interface Catalog
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Interface Catalog
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Interfaces refer to data exchanges between Florida PALM and external business systems. Florida PALM will interface with Agency Business Systems, enterprise partners (e.g., MFMP, People First) and third parties (e.g., banks). Agencies are responsible for gaining an understanding of planned Florida PALM functionality, making decisions about how the agency will provide or consume Florida PALM information, and preparing agency business systems for interfacing with Florida PALM. As the interface designs are completed, the Project will provide a list of new or updated interfaces.
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Accounts Payable Module Interfaces | ||||
| ID | Interface Name | Interface Description and Purpose | Business Process | As of Date |
| Inbound Interfaces | ||||
| API006 | Inbound Payment Cancellation | Inbound interface to cancel payments issued through the Florida PALM Accounts Payable module. | Updated 08/19/2024 | |
| API015 | Inbound Supplier Load | Inbound interface from authorized external business systems for the creation and updating of supplier records within the Florida PALM Accounts Payable Module. | Updated 10/30/2024 | |
| API002 | Inbound Voucher Load | Inbound interface containing invoice data from external systems to create Regular Vouchers, Single Payment Vouchers, and Adjustment Vouchers within the Florida PALM Accounts Payable module. | Updated 09/05/2024 | |
| API041 | Inbound Voucher Spreadsheet Upload | The Voucher Spreadsheet Upload Utility allows users to create Regular and Adjustment vouchers using Excel spreadsheet files to Florida PALM Accounts Payable module. | Updated 09/05/2024 | |
| Outbound Interfaces | ||||
| API059 | Outbound Employee Extract | Outbound interface containing newly created and updated supplier records from Florida PALM Accounts Payable module. | Updated 07/08/2024 | |
| API020 | Outbound Supplier Data | Outbound interface containing a list of created and updated supplier information from the Florida PALM Accounts Payable Module. | Updated 09/30/2024 | |
| API031 | Outbound Voucher and Payment Extract | Outbound voucher and payment information extract that includes voucher statuses, voucher accounting, and payment information in Florida PALM from the Accounts Payable Module. |
| Updated 10/21/2024 |
Accounts Receivable Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| ARI011 | Inbound AR Data | Inbound interface to send customer accounts receivable item data from agency business systems to create and update accounts receivable pending item records in the AR module. | Published 03/29/2024 | |
| ARI008 | Inbound AR Data Spreadsheet Upload | Inbound interface to send customer accounts receivable item data from agency business systems to create and update accounts receivable pending item records in the AR module via a spreadsheet (Excel) upload. | Updated 06/20/2024 | |
| ARI009 | Inbound Customer Data | Inbound interface to send customer information (e.g., Name, Address, and Contact info.) for tracking receivables and revenues to Florida PALM from agency business systems. | Updated 08/28/2024 | |
| ARI006 | Inbound Customer Spreadsheet Upload | Inbound interface to send customer information (e.g., Name, Address, and Contact info.) for tracking receivables and revenues to Florida PALM from via a spreadsheet (Excel) upload. | Updated 08/28/2024 | |
| ARI007 | Inbound Deposit Data | Inbound interface file to send direct journal deposit or customer AR item deposit information from agency business systems to the AR module. | Updated 03/29/2024 | |
| ARI010 | Inbound Deposit Spreadsheet Upload | Inbound interface file to send direct journal deposit or customer AR item deposit information to the AR module via a spreadsheet (Excel) upload. | Updated 06/20/2024 | |
| Outbound Interfaces | ||||
| ARI012 | Outbound ACH NOC Deposit Data | Outbound CMS Wave interface file that sends detailed customer ACH Notification of Change (NOC) information received from the bank to agencies business systems. | CMS Wave | |
| ARI034 | Outbound AR Data | Outbound interface file that sends customer accounts receivable item data from Florida PALM to agency business systems. | Updated 05/31/2024 | |
| ARI002 | Outbound Customer Data | Outbound interface that sends customer information (e.g., Name, Address, and Contact info.) from Florida PALM to agency business systems . | Updated 06/27/2024 | |
| ARI024 | Outbound Deposit Data | Outbound interface file from Florida PALM that sends completed direct journal deposit information and customer AR item deposit information to agency business systems. | Updated 10/30/2024 | |
| ARI020 | Outbound Returned Items Data | Outbound interface file sends bank returned item data including images and the system generated debit memo information to agency business systems. | Published 12/01/2023 | |
Asset Management Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| AMI006 | Inbound Asset Additions, Adjustments and Physical Updates | Inbound interface used to submit data to Florida PALM AM module to add new assets, make cost adjustments to existing assets, or update physical information of existing assets. | Updated 07/08/2024 | |
| AMI008 | Inbound Asset Physical Inventory CSV Load | Inbound interface used to upload asset physical inventory information from a Personal Computer (PC) to Florida PALM AM module. | Updated 08/13/2024 | |
| AMI010 | Inbound Asset Physical Inventory Scanner File Load | Inbound interface used to upload asset physical inventory information from an Agency Business System (ABS) to Florida PALM AM module. | Updated 08/13/2024 | |
| AMI007 | Inbound Asset Spreadsheet Upload | Inbound interface used to submit data to Florida PALM AM module to add new asset. | Updated 08/19/2024 | |
| AMI002 | Inbound Asset Transfer and Disposal Request | Inbound interface used to submit data to Florida PALM AM module to transfer and retire assets. | Updated 06/24/2024 | |
| Outbound Interfaces | ||||
| AMI003 | Outbound Asset Extract | Outbound asset extract file containing the most recent asset changes that occurred during the last overnight processing or all asset changes that occurred within a specified date range. | Updated 07/18/2024 | |
| AMI004 | Outbound Asset Physical Inventory CSV File Extract | Outbound interface used to download asset physical inventory information from Florida PALM AM module to a Personal Computer. | Published 03/12/2024 | |
| AMI009 | Outbound Asset Physical Inventory Scanner File Extract | Outbound interface used to download asset physical inventory information from Florida PALM AM module to an Agency Business System (ABS). | Published 03/12/2024 | |
Commitment Control Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| KKI001 | Inbound Budget Journal | Inbound interface for agency usage to load budget allotments and estimated revenue budget journals into Florida PALM, can only be used with an agency business system. LAS/PBS will use to transmit Budget Load and Budget Adjustments appropriations to Florida PALM only. | Published 08/30/2024 | |
| KKI012 | Inbound Budget Journal Spreadsheet Upload | Inbound user populated and initiated (excel) spreadsheet upload for budget allotments and estimated revenue budget journals into Florida PALM. Agency business system or agency user with the appropriate role can populate spreadsheet for upload. | Published 08/30/2024 | |
| Outbound Interfaces | ||||
| KKI009 | Outbound Budget Detail Extract | Outbound budget extract of budget journals from Florida PALM to agencies. | Updated 09/06/2024 | |
Contracts Management Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| CTI002 | Inbound Contract Spreadsheet Upload | Inbound interface for FACTS exempt Agencies to allow mass upload of Contract values via a spreadsheet (Excel) upload. | Updated 06/27/2024 | |
General Ledger Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| GLI039 | Inbound ChartField Mass Spreadsheet Upload | Inbound user populated and initiated (excel) spreadsheet to input a large number of Agency ChartField values into Florida PALM. Applicable only for Other Accumulator 1 and Other Accumulator 2 ChartField values. Used for adding new and updating existing specified ChartField values. All other ChartField values are excluded from agency input on this interface. | Published 12/01/2023 | |
| GLI084 | Inbound Combination Edit Spreadsheet Upload | Inbound user populated and initiated (excel) spreadsheet template to request new or updated ChartField value combinations of Transactional Funds, Budget Entities, and Categories for agency submittal to Enterprise for upload and creation of valid combination edits in Florida PALM. | Updated 07/08/2024 | |
| GLI006 | Inbound Journal Entry | Inbound GL Journal Entry interface, produced by an agency business system, to input GL journals into Florida PALM. Agencies can produce the interface for GL journals to record accrual accounting entries, year-end financial statement entries, necessary balance updates, and investment transactions. | Updated 01/17/2024 | |
| GLI011 | Inbound Journal Spreadsheet Upload | Inbound user populated and initiated (excel) spreadsheet to input GL journals into Florida PALM. Agency business system or an Agency User with the appropriate role can populate the spreadsheet for upload. Agencies can use the GL journal Spreadsheet to record accrual accounting entries, year-end financial statement entries, necessary balance updates, and investment transactions. | Published 11/29/2023 | |
| Outbound Interfaces | ||||
| GLI002 | Outbound Actuals Extract | Outbound Florida PALM produced interface containing the summary balances by unique Chartfield String (Organization, Account, Fund, Budget Entity, Category, State Program, Grant, Contract, OA1, OA2, Project) in ‘ACTUALS’ ledger for use by Agency Business systems. Agencies can use this extract as a part of the ongoing reconciliation process. | Published 12/01/2023 | |
| GLI017 | Outbound ChartField Combination Extract | Outbound Florida PALM interface containing active and valid Chartfield value combinations of Transactional Funds, Budget Entities, and Categories for use by agency business systems. Additional value specific combinations maybe contained. | Updated 11/19/2024 | |
| GLI001 | Outbound ChartField Values | Outbound Florida PALM interface containing all ChartField values and statuses (active and inactive) for use by Agency Business systems. Provides Statewide ChartField values and Agency Specific ChartField values, including projects costing, grants, and contract ChartField values. | Updated 05/28/2024 | |
| GLI051 | Outbound Detail GL Journal | Outbound Florida PALM produced interface containing GL journal transactional data for each header and associated lines for use by external systems. Each journal will reflect the journal date, ledger, and journal id. Lines will capture transaction detail by ChartField String, budget date, and amount as recorded on the transaction. | Updated 08/28/2023 | |
Grants Management Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| GMI008 | Inbound Grant Spreadsheet Upload | Inbound interface for FACTS exempt Agencies to allow mass upload of Grant values via a spreadsheet (Excel) upload. | Updated 06/27/2024 | |
Inter/IntraUnit Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| IUI001 | Inbound Inter/IntraUnit Spreadsheet Upload | Inter/IntraUnit (IU) transactions in the Florida PALM system involve transferring funds between agencies or within an agency. The Inbound Inter/IntraUnit Spreadsheet Upload (IUI001) allows agencies to record or update IU transactions for their agency via Spreadsheet Upload. These transactions include: • IU Encumbrances • IU Accruals (e.g., Due To/Due From, Payable/Receivables) • Payments to other agencies • Receipts from other agencies • Reclassifications (e.g., allocations, redistributions, corrections) |
| Updated 10/03/2024 |
| IUI002 | Inbound Inter/IntraUnit Interface | Inter/IntraUnit (IU) transactions in the Florida PALM system involve transferring funds between agencies or within an agency. The Inbound Inter/IntraUnit Interface is designed for inter-agency activity to be transferred from agency business systems into the Florida PALM IU module. These transactions include: • IU Encumbrances • IU Accruals (e.g., Due To/Due From, Payable/Receivables) • Payments to other agencies • Receipts from other agencies • Reclassifications (e.g., allocations, redistributions, corrections) |
| Updated 10/03/2024 |
| Outbound Interfaces | ||||
| IUI003 | Outbound Inter/IntraUnit Interface | Inter/IntraUnit (IU) transactions in the Florida PALM system involve transferring funds between agencies or within an agency. The Outbound Inter/IntraUnit Interface (IUI003) provides the data for new IU Transactions, updated IU Transactions, and posted IU transactions. These transactions include: • IU Encumbrances • IU Accruals (e.g., Due To/Due From, Payable/Receivables) • Payments to other agencies • Receipts from other agencies • Reclassifications (e.g., allocations, redistributions, corrections) |
| Updated 10/08/2024 |
Payroll Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| PRI038 | Inbound Agency Position Funding Spreadsheet | Inbound spreadsheet to assist agencies with the manual process of loading new or updated position funding into Florida PALM. | Published 05/21/2024 | |
| PRI046 | Inbound Earnings Spreadsheet Upload | Inbound spreadsheet for loading pay transactions into Florida PALM for payroll processing. This spreadsheet is intended for minimal use and at the discretion of the Bureau of State Payrolls. | Published 03/12/2024 | |
| Outbound Interfaces | ||||
| PRI058 | Outbound Payroll with Accounting Detail File | Outbound interface that will provide the details of the initial payroll accounting distributions that were generated after confirmed payrolls. It will include multiple rows per paycheck containing employer charges (earnings, employer deductions, and employer taxes) and map the funding distribution to the employer charge and other payroll data for agency business systems (ABS). | Published 08/21/2024 | |
| PRI007 | Outbound Salary Detail File | Outbound interface that will provide payroll payment details for confirmed payrolls that will determine if earnings and deductions sent were processed and if subsequently adjusted. It will include one row per unique warrant number per employee containing employee and employer charges (earnings, deductions, and taxes), hours associated to the payment, and the primary SpeedKey assigned to the position. It does not contain the actual payroll accounting distributions. | Updated 11/07/2024 | |
Project Management Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| PCI006 | Inbound Project Details | Inbound interface for project details that enables the agency to systematically create or update project information and assign activities to projects within Florida PALM directly from their agency business system. This interface provides efficient management of project data and activity assignments. | Published 10/31/2024 | |
| PCI008 | Project Costing Budget Upload | Inbound interface for Project Costing Budgets that allows for building and adjusting project budgets via a spreadsheet (Excel) upload. | Updated 08/28/2024 | |
| Outbound Interfaces | ||||
| PCI001 | Outbound Project Information | Outbound interface provides general project information, associated activities, and established budgetary information from the Florida PALM Project Costing module to agency business systems. | Updated 10/31/2024 | |
Purchase Order Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| POI006 | Inbound Carry Forward Payable | Inbound interface for agencies to add encumbered and unencumbered payables for Carry Forward year-end related obligations. The Carry Forward Payables are recorded within the Receiving functionality of Florida PALM. | Updated 09/30/2024 | |
| POI005 | Inbound Carry Forward Payable Spreadsheet Upload | Inbound Carry Forward Payable Spreadsheet Upload Utility allows users to create encumbered (PO Receipt) and unencumbered payables (Non-PO Receipt) for Carry Forward purposes, using Excel spreadsheet file recorded within the Receiving functionality of Florida PALM. | Updated 09/30/2024 | |
| POI002 | Inbound Encumbrance Load | Inbound Encumbrance interface from MFMP and Agency Business Systems that sends the data necessary to add/update/cancel/close/ and reopen encumbrances in Florida PALM withing the Purchasing module. | Updated 10/31/2024 | |
| POI004 | Inbound Encumbrance Spreadsheet Upload | Inbound Encumbrance Spreadsheet Upload Utility allows users to add/update/cancel/close/ and reopen encumbrances in Florida PALM using Excel spreadsheet files to Florida PALM. | Updated 08/12/2024 | |
| Outbound Interfaces | ||||
| POI007 | Outbound Carry Forward Payable | Outbound interface that will send encumbered and unencumbered Payables (Receipts) data that was entered online, interfaced, or updated in Florida PALM. | Published 08/08/2024 | |
| POI001 | Outbound Encumbrance Extract | Outbound interface including all Encumbrance/PO’s that were opened, Pending Approval, Approved, Denied, Dispatched, Complete, Pending Cancel, or Cancelled in Florida PALM. | Updated 05/22/2024 | |
System Design Module Interfaces | ||||
| ID | Interface Name | Interface Description | Business Process | As of Date |
| Inbound Interfaces | ||||
| SDI009 | Inbound Attachments | Inbound interface to load attachments that are associated to Florida PALM transactions. |
| Updated 07/12/2024 |
| SDI007 | Inbound SpeedKey | Inbound interface to load new or update existing SpeedKeys from agencies. | Published 08/15/2024 | |
| SDI004 | Inbound SpeedKey Spreadsheet Upload | Inbound mass upload of SpeedKey values via spreadsheet (Excel) upload. | Published 08/15/2024 | |
| Outbound Interfaces | ||||
| SDI008 | Outbound SpeedKey | Outbound interface containing added or modified SpeedKey values to FFMIS partners and agency business systems. | Updated 08/26/2024 | |
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